Passwords can be stolen
Passwords are exposed through phishing, reused personal accounts, malware, data breaches, and weak password choices.
MFA and Passwords
Protect accounts before attackers get in.
Passwords protect access, but passwords alone are not enough. Multi-factor authentication and better password habits make stolen credentials much less useful.
Account Security Basics
Why MFA and passwords matter.
Many cyber incidents start with one account. If an attacker gets into email, payroll, remote access, or cloud storage, they may be able to reset other passwords, steal data, impersonate employees, or launch phishing from a trusted account.
MFA adds a second step
MFA requires another proof of identity, such as an app prompt, code, security key, or biometric approval.
Strong habits reduce risk
Unique passwords, password managers, and careful MFA approval habits help protect business systems.
Password Habits
Simple rules employees can follow.
The goal is not to memorize dozens of complex passwords. The goal is to use unique, strong passwords and avoid entering them in the wrong place.
- Use a unique password for every important account.
- Do not reuse work passwords on personal websites.
- Use a password manager when available.
- Use longer passphrases instead of short predictable words.
- Never share passwords by email, text, chat, or phone.
- Report any password entered into a suspicious page.
MFA Habits
Do not approve prompts you did not start.
Approve only expected prompts
If an MFA prompt appears and you are not actively signing in, deny it and report it.
Watch for MFA fatigue
Attackers may repeatedly send prompts hoping the user gets annoyed and approves one.
Protect backup codes
Recovery codes should be stored securely and never shared with anyone who contacts you.
Prefer app prompts or security keys
Text-message codes are better than no MFA, but stronger methods are preferred when available.
Verify strange login alerts
Unexpected login notices may mean a password was stolen or guessed.
Report quickly
Fast reporting gives IT time to reset passwords, revoke sessions, and check account activity.