Protect sensitive data
Do not paste private, confidential, student, customer, medical, legal, financial, or security information into unapproved AI tools.
Safe AI Use
Use AI tools carefully, clearly, and responsibly.
AI tools can help with writing, planning, summarizing, brainstorming, and productivity. They also create risks when employees share sensitive information, trust incorrect answers, or use AI-generated content without review.
The Basics
AI is useful, but it still needs human judgment.
Employees should treat AI like a helpful assistant, not an authority. AI output can be incomplete, outdated, biased, or simply wrong. Sensitive work information should only be used in approved tools and approved ways.
Verify important answers
AI can sound confident even when it is wrong. Verify facts, policies, numbers, laws, and technical guidance before using them.
Review before sending
AI-generated emails, documents, and summaries should be reviewed for accuracy, tone, privacy, and organization policy.
What Not To Share
Keep sensitive information out of unapproved tools.
When in doubt, remove names, account numbers, internal details, and anything that would create a problem if it became public.
- Passwords, MFA codes, API keys, or security tokens
- Student, employee, customer, or patient records
- Financial data, payroll data, or tax information
- Confidential contracts, legal matters, or investigations
- Internal network diagrams, security plans, or incident details
- Private emails or documents copied without approval
Safe Use Habits
Practical rules for everyday AI use.
Use approved tools
Follow your organization's AI policy and use tools approved for work data.
Remove sensitive details
Use generic examples when asking for help with writing, planning, or summaries.
Check facts
Verify important facts with trusted sources before sharing or acting on AI output.
Review tone and accuracy
Make sure generated content sounds professional and matches the situation.
Do not let AI make final decisions
People should make decisions involving discipline, money, safety, legal matters, or access.
Report mistakes or concerns
If AI output exposes data, gives unsafe advice, or creates confusion, report it through the right channel.
Quick Test
Before using AI, ask three questions.
Am I allowed to use this tool for this task?
Did I remove sensitive information?
Will a person review the output before it is used?
Do I need to verify facts before sharing this?